Putnam County is accepting sealed bids from qualified firms for the Local Maintenance Improvement Grant (LMIG) FY16 Resurfacing and Reconstruction Program for the Board of Commissioners in conformance with Title 32, Chapter 4, Article 4, and Part 2 of the Official Code of Georgia Annotated. All work will be done in accordance with Georgia Department of Transportation’s (GDOT) Standard Drawings, Standard Specifications, and Pay Items Index as standards and specifications for the construction and completion of the work required. All bidders must comply with all general and special requirements of the bid information and instructions enclosed herein. Work required under the Contract includes asphalt resurfacing and repairs, shoulder rehabilitation and striping.

The project shall be Substantially Complete within 90 calendar days from the date of issuance of Notice to Proceed. Liquidated damages of $100 per day will be assessed if work is not completed within 90 calendar days from the date of the Notice to Proceed.

Putnam County will receive sealed bids until 4:00 PM on April 25th, 2016 at 117 Putnam Drive, Suite A, Eatonton, GA 31024; ATTN: Paul Van Haute – County Manager. Bids received after this time will not be accepted.  Bids will be opened and publicly read aloud in the Administration Building Conference Room (Room 301) at approximately 4:15 PM on April 25th, 2016. All interested parties are invited to attend. A non-mandatory pre-bid conference will be held at 1:00 PM on April 14th, 2016 at the Putnam County Administration Building; 117 Putnam Drive, Room 301, Eatonton, GA 31024. All contractors are urged to attend. Apparent bid results will be posted on the county web site; http://www.putnamcountyga.us. Bids received after the above date and time or in any location other than that specified will not be accepted.

Bidding Documents are available for download from the Putnam County Board of Commissioners web site; http://www.putnamcountyga.us.

Bids shall be presented in a sealed envelope with the bid number (16-42001-001) and the name of the company or firm submitting clearly marked on the outside of the envelope.  ONE (1) ORIGINAL (PAPER) AND TWO (2) COPIES (PAPER) AND A PDF COPY OF THE BID ON A CD MUST BE SUBMITTED.  Bids will not be accepted verbally, by fax, or email.

Award will be made to the vendor submitting the lowest responsive and responsible bid. The Putnam County Board of Commissioners reserves the right to reject any or all bids and re-advertise, to waive any informalities or irregularities and to make an award as deemed in its best interest. The written bid documents supersede any verbal or written prior communications between the parties.

All contractors shall submit with bid, a bid bond, certified check or cashier’s check in the amount of five percent (5%) of the total bid, made payable to Putnam County, Georgia. The selected contractor will be required to submit a one hundred percent (100%) performance bond, a one hundred percent (100%) payment bond and a maintenance bond equating to one-sixth (1/6) of the contract amount.

Putnam County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the Putnam County Government should be directed to Paul Van Haute, County Manager, Putnam County Administrative Offices, 706-485-5826.

All questions regarding the bid documents shall be made via email to the Project Manager; kaiser@co-infra-services.com. The Project Manager will acknowledge receipt of questions. If bidder does not receive acknowledgement, it’s the bidder’s responsibility to contact the Project Manager at 404-909-5619 to ensure questions are received. The deadline to submit questions is 5:00 PM on April 18th, 2016. The County will post “Response to Questions and/or Addendum”, if applicable, on the County web site no later than 5:00PM on April 19th, 2016.